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Annual General Meeting Minutes

Nov 17, 2013

SFU Harbour Centre, 515 West Hastings St., Vancouver

 

Chair: Bruce Triggs

Co-Chair: Farah Nazarali

Minutes: Amanda Chalmers  

 

Meeting called to order at 2:32pm with 53 members in attendance.  

Welcome and acknowledgement by Farah Nazarali

Roberts Rules and meeting guidelines presented by Anju Singh and Freya Zaltz

Acknowledgements and appreciation of members and volunteers presented by Farah Nazarali

 

1. Agenda

Motion: To approve agenda for 2013 AGM as presented. Moved by Gwendolyn Reischmann; Seconded by Lorraine Chisholm. Approved

 

2. Minutes of 2012 Meeting

Motion: To approve 2012 AGM minutes. Moved by Alan Tapper; Seconded by Jane Williams.  Approved

 

3. New Members

 

Motion: To approve all members who joined in 2013 prior to the October 8 board meeting. Moved by Gary Jarvis; Seconded by Jane Williams. Approved

Motion: To end discussion on this motion. Moved by Gary Jarvis. Motion carried.

 

Motion: To approve voting rights for 2 people who have become co-op members on the day of the AGM. Moved by Korky Day; Seconded by Stewart Richardson.

 

Motion: To end discussion on this motion. Moved by Stewart Richardson. Motion carried (23 in favour; 22 opposed) 

Defeated (26 opposed; 22 in favour; 6 abstaining) 

Point of Order: The above motion is out of order as it is contrary to the Rules of Co-Op Radio. Raised by Marc Lindy. Overruled by chair.

 

4. Reports

 

Board report presented by Farah Nazarali. Staff reports presented by Emily Aspinwall. Financial report and Financial Statements presented by Emily Aspinwall and Freya Zaltz.

Motion: To receive financial report. Moved by Gwendolyn Reischmann; Seconded by Brady Marks. Approved

 

 

5. Board of Directors Election

There were 5 openings on the board. The board put forth a list of 5 nominees: Alana Higgins, Duke Ashrafuzzaman, Ian Mass, Gwendolyn Reischmann and Harout Tossonian. Four additional candidates were nominated from the floor: Alnoor Gova (nominated by Don Larsen; Seconded by Molly Caron), Gary Jarvis (nominated by Kelly Reaburn; Seconded by Lynden Vassell), Nicole Deagan (nominated by Kelly Reaburn), and Korky Day (nominated by himself; Seconded by Alnoor Gova). Gary Jarvis and Nicole Deagan declined to stand for election. Alnoor Gova and Korky Day were added to the ballot. 

 

Motion: To ask board candidates to address the membership on behalf of their candidacy. Moved by Stewart Richardson; Seconded by Molly Caron. Approved

Ruling: Each candidate will be given 1 minute each to address the membership. Ruled by chair

Vote tellers: Amanda Jang and Molly Caron

Newly elected board members: Alana Higgins, Duke Ashrafuzzaman, Ian Mass, Gwendolyn Reischmann and Harout Tossonian.

Motion:  To destroy ballots. Moved by Jane Williams; Seconded by Gary Jarvis. Approved

 

6. Special Resolutions

Motion: To make the following changes to the Memorandum of Association and Rules of Vancouver Co-operative Radio, in order to fulfill the requirements of the Community Service Co-op designation in the BC Cooperative Association Act:

 

(note: italic is add, strikethrough is remove)

Add in a #2 to the Memorandum of Association:

 

Vancouver Cooperative Radio is a Community Service Cooperative.

(note: previous numbers #2-4 remain unchanged but become #3-5)

Add in a #6 to the Memorandum of Association:

Section 178.1 (4) of the Cooperative Association Act applies to the Association. This provision may not be altered.

(note: Section 178.1(4) states that if the organization ever dissolves, any residual assets must go to another community service co-op or to a charity: http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/00_99028_01#partPart11_division3)

 

Change Rule 16:

16. Association shall have a lien on a member’s share for a debt due to it by him/her, and such a lien shall extend to any dividend or interest credited to him/her in respect of such membership shares.

 

Change Rule 70 (c)

The directors must apply surplus funds arising from the operation of the Association in a financial year as follows:

(a) first, to the reserves;

(b) next, to retire all or a portion of any deficit previously incurred by the Association, as the directors determine is appropriate;

(c) last, to patronage returns or dividends rebates as recommended by the directors.

Moved by Gwendolyn Reischmann; Seconded by Marc Lindy. Approved (44 in favour; 0 opposed; 1 abstaining)

 

 

MotionChange section 27 to read,

“27. The chair person, or the vice-chair person or a delegate appointed by the directors shall preside as chair person at every general meeting.”

Moved by Amanda Chalmers; Seconded by Marc Lindy

Motion: To end discussion on this motion. Moved by Stewart Richardson; Seconded by Kelly Reaburn.  Motion carried.

Approved  (36 in favour; 4 opposed; 4 abstaining)

 

Motion: To add the following between sec. 25 and 26:

Section 25.5
For the purpose of determining the persons who are entitled to receive notice of, or to vote at, a meeting of members, the record date is (a) the day before the day on which the notice is given; or (b) if no notice is given, the day of the meeting.

Moved by Amanda Chalmers; Seconded by Brady Marks.

Motion: To end discussion on this motion.  Moved by Farah Nazarali; Seconded by Jane Williams.  Motion carried.

Approved(33 in favour; 1 opposed; 7 abstaining)

 

Motion: To Replace the Rules of Vancouver Co-operative Radio with the Attached Rules as approved at the 2013 AGM.

Moved by Amanda Chalmers; Seconded by Gwendolyn Reischmann. Approved
 

Motion:

Whereas, The Board of Directors of Vancouver Cooperative Radio voted on Feb. 26, 2013 in accordance with the Cooperative Association Act and the rules of Co-op Radio to terminate the membership of Korky Day

And whereas Korky Day has appealed this decision under the Act and the Rules,

Therefore be it resolved that the membership of Vancouver Cooperative Radio upholds the Board of Director’s decision to terminate the membership of Korky Day.

Moved by Farah Nazarali; Seconded by Marc Lindy

            Motion: To end discussion on this motion.  Motion carried.

Approved  (33 in favour; 4 opposed; 8 abstaining)

 

Motion:  To adjourn the meeting. Moved by Marc Lindy; Seconded byBrian. Approved (17 in favour; 16 opposed)

 

Meeting adjourned at 5:32pm

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