This is a guide to using the Co-op Radio digital logsheets

They are based on the old paper forms. In fact, all of the fields are identical to the fields on the old sheet.

1. To start, open the file “LOGSHEET” from the desktop 

2. Fill out the form with all of the required information.

3. Certain fields require specific formats.

a. Show date requires the date to be filled as day/month/year. A calendar will pop up.

b. Start time, End time, PRAs and Station IDs all require times to be in 24 hour format.

4. After reviewing the information, click “Click Here to Submit Logsheet” at the bottom of the page. This will save your logsheet to the main database.


Questions you may have:

When I press "Submit Logsheet" a new logsheet comes up - how do I know it worked?

The "Submit Logsheet" and the "New Logsheet" buttons actually do the same thing.  In the Log Sheet System, the information you enter is automatically saved onto a server.  If the computer were to breakdown in the middle of your sheet, everything you entered would still be there.  When you press "Submit Logsheet", it opens up a new log sheet but all the information you entered was already saved on the server. 

What if the name of my show isn't in the list of show names?

Leave the field blank and make a note in the NOTES section. For example, if you are filling in dead air with repeat broadcasting, write "Repeat of May 1, 2015 Rock Talk" etc.  Do not put notes about technical issues - as usual, those kinds of notes should always be filed through a Technical Issues Report.

What if the language of my show isn't in the list of languages?

Leave the field blank and make a note of it in the NOTES section. 

What if I can't finish my log sheet before the next show comes in to use the control room?

The computers in both control rooms have access to the log sheet program.  You will need to fill out a new log sheet but you can continue with your song listing from where you left off.  So, you will need to fill in the top part of the form again (with your show name, time, etc.) but then, just continue with the songs and station IDs that you weren't able to get down in your first log sheet.  When we pull up the report, all your songs will be listed under your show.

What happens if it's a SOCAN week?

A SOCAN monitoring week is when the copyright agency wants more information from us in order to figure out how much royalties artists get.  It usually happens about 4 times a year and during that 3-4 day period, we are required to record more information about each song that we play.  During that period, the digital log sheet system will look a little different as it will ask you for a little more information about each song (like the usage, the composer, the time that it was played, etc.).  When a SOCAN monitoring period happens, all affected shows get an e-mail and a warning about all the information that will be needed for each song.  The only change is that you will be entering the information into the computer, instead of writing it out.  The good news is that you only need to fill out one form now!

What if I have a printed copy of my music list?  How can I put that into the system?

You can type it in to the database.  Or you can bring the list in digitally and copy and paste it into the system.  If you want to do that, contact the Director of Programming Administration to get a template of an excel file that you should use in order to ensure that you are entering the right information in the right place.

Can I get a copy of my playlist from the database?

You can highlight the list of songs and copy and paste it into an excel spreadsheet, if you want your own copy. 

What is a Station ID?

A minimum of 4 Station IDs (pre-recorded or live) must be made every hour.
Each ID consists of: the city (Vancouver), station (Co-op Radio), call letters (CFRO), and frequency (100.5 FM).
Please record the time of day that each Station ID is made during your show.

What is a PRA?

A PRA is a Public Radio Announcement.
Please play 2 PRAs per hour - record the ID code. PRAs can be accessed from MediaMonkey by selecting "PRAs" in the left column.

What is Canadian Content?

To Qualify as 'Canadian content,' a song must fulfill at least 2 of the following conditions (or 1 only if the song is instrumental):

M (music) -- the music is composed entirely by a Canadian.
A (artist) -- the music is, or the lyrics are, performed principally by a Canadian.
P (production) -- the musical selection consists of a live performance that is
   (i) recorded wholly in Canada, or
   (ii) performed wholly in Canada and broadcast live in Canada
L (lyrics) -- the lyrics are written entirely by a Canadian

Who is considered Canadian?

For the purposes of Canadian Content recording, anyone who has lived in Canada for at least 6 months before making the music is considered Canadian.

What about the oldies?

If a song was recorded before 1972, it only needs to meet one of the MAPL conditions.

What if the piece is a collaboration?

If a Canadian collaborates with a non-Canadian (and gets at least half the credit) on the Music or Lyrics of the song, those conditions can be considered to be met by Canadians. This does not apply to the Artist or Production category though (so collaborations with non-Canadians do not qualify as CanCon for those 2 conditions). This only applies to songs produced after 1991.

How Do I Choose the Right Genre?

Pop, Rock, Dance: includes R&B from 50's and 60's, hip-hop, urban, contemporary R&B

Country: country-western, country-oriented style

Acoustic: only acoustic that is Pop/Rock

Concert: classical, operas, musical theatre

Folk, Folk-Oriented: traditional and contemporary

World Beat and International: includes global styles, folk songs not in English or French

Jazz/Blues: historic and contemporary

Gospel: includes non-classical religious music

Experimental: includes audio art, turntablism, electro acoustic, sound ecology (NOT spinning or beat mixing, that would be Pop, Rock, Dance)

For more information about Canadian Content: